![]() HOWEVER – if it’s urgent and we really need to talk to them, if we call back immediately then they know it’s serious and will pick up and drop whatever they are doing. We have a deal that if we really can’t talk when the other calls, then we can divert to voicemail. My husband and I have gone one step further with this. Your phone should be an asset and a tool for you to use rather than an inconvenience (especially if you also get text and email alerts through it! – put those on silent!) The time spent per day being interrupted and trying to refocus is 2.1 hours. ![]() There are stats out there aplenty about how much time is spent getting back into a task once you have been interrupted, so stopping interruptions before they happen will ensure you get your tasks done quickly and more efficiently. It’s actually a better way of doing things, as then you will call and talk probably more in depth and with no distractions when you have finished whatever you were doing that stopped you picking up initially. I will always pick up if it’s wherever my daughter is – no matter what – as she is my responsibility and I want her to know I am always there for her, but everyone else won’t mind me getting back to them when I have the time to talk. Sound harsh? well not really – pretty much everything can wait. If it’s urgent then you can call them back. Get a phone with number recognition – that way you can avoid numbers you don’t know, and answer those that you do (ONLY if you have the time there and then of course!). My way of getting round this is to do two things. I have a real issue with this fact – Its SO frustrating at any time when you stop something to pick up a phone and its a sales call or nothing important. Basically its however people can reach you in your home at any time of the day where you feel that you have to answer their call right there and then. ![]() In the home, it’s usually the phone – with recent years the laptop (think email, social media etc….) adding to this. Tip #2 – Don’t let yourself get sidetracked or interruptedįor one day, or one week – start to note down how many times you were interrupted, and for how long. Note – This system works brilliantly – as long as you only have one diary! If you work – use different colours for work and home if that helps – but always keep them together – you are only one person so treat your diary the same way. Use a diary system that suits you – whether on your phone, laptop or a diary book and pen (my personal favourite).Īs and when you get appointments and unmoveable items – add them into your diary – and – as Duncan Bannatyne Suggests in his book “ How to be smart with your time” – don’t just add in that it starts at say 10am – actually mark out a block of time that covers the event, travel time both ways, prep time etc….Īdd in anything that you will need to have with you, the address and any other bits of information – therefore you will have it all to hand and know whats going on at a glance. ![]() It will then be easy to make arrangements, and see what you are doing and when. I always do this exercise at the end of the day ready for the following day – as then I know I can wake up with a plan of action – and won’t waste time procrastinating in the morning about what I feel like doing (and this is a weakness of mine – I have wasted DAYS like this!)įirstly, always have your diary to hand. They simply use one to track the general outline of the day – and so that they can ensure that they don’t get double booked – but often overlook the fact that it can be the most valuable thing they own because it manages your time for you and enables you to be proactive everyday.Ī diary can be your tool to getting the most out of your day – not getting stressed, and really getting things done – it just has to be used right! ![]() People often overlook how fantastic a time management tool a simple diary can be. ![]()
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